LETTER OF AUTHORISATION FOR KIDS TRAVELLING WITH PARENTS FOR VISA APPLICATIONS

LETTER OF AUTHORISATION FOR KIDS TRAVELLING WITH PARENTS FOR VISA APPLICATIONS

Writing a letter of authorization for children traveling with their parents for a visa application is a common requirement when one or both parents are applying for a visa and the children are accompanying them. This letter helps establish that both parents consent to the travel and is often required to prevent child abduction cases. Here's how you can write a letter of authorization:

1. Format and Structure

   - Use a formal business letter format for your letter of authorization. Include your contact information at the top, followed by the date.

2. Address the Recipient

   - Address the letter to the appropriate embassy or consulate where you're applying for the visa. Mention the consular officer's name if known. If not, use a generic salutation like "To Whom It May Concern."

3. Introduction

   - Begin with a brief introduction, stating your name, nationality, and your relationship to the child(ren). Make it clear that you are the parent(s) or legal guardian(s) of the child(ren).

4. Purpose of the Letter

   - Clearly state the purpose of the letter: to provide authorization for your child(ren) to travel with you during your trip, including details of the trip (dates, destination, purpose, etc.).

5. Child(ren)'s Information

   - Provide the full names, dates of birth, and passport numbers of the child(ren) who will be traveling with you. Include a copy of their birth certificates and passport details as well.

6. Details of Travel

   - Outline the travel details, including the intended dates of travel, destination, and any flight or accommodation bookings that have been made.

7. Consent for Travel

   - Clearly state that you, as the parent(s) or legal guardian(s), consent to and authorize the travel of your child(ren) with you for the specified trip.

8. Contact Information

   - Include your contact information, such as your address, phone number, and email, in case the consulate or embassy needs to reach you for any reason.

9. Declaration of Compliance

   - State that you understand and will comply with all the visa and immigration regulations of the destination country.

10. Signature

    - Sign the letter of authorization by hand. If both parents are authorizing the travel, both should sign the letter. Use blue or black ink for your signature.

11. Notarization (if required)

    - Check with the embassy or consulate if notarization or apostille is required for the letter. Some countries may require an official seal or notary public certification.

12. Supporting Documents

    - Ensure that the letter of authorization is accompanied by any other required documents, such as the parents' visa application forms, passports, and any additional documents specified by the embassy or consulate.

13. Submission

    - Submit the letter of authorization and all necessary documents along with your visa application to the appropriate embassy or consulate.

Make sure to follow the specific guidelines provided by the embassy or consulate for the country you are applying to. It's essential that both parents or legal guardians sign the letter unless one parent has sole legal custody or if there are any other legal considerations. Additionally, double-check the visa requirements and the need for notarization to ensure your application is complete and accurate.

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